Finance · Policies & Procedures
Document handling & storage SOPs
A written procedure for how financial records are received, filed, stored, retrieved, and eventually destroyed.
What it usually contains
- Rules for labeling and filing client and account records
- Retention periods by record type
- Physical storage and locked-cabinet requirements
- Access permissions and sign-out logs for files
- Shredding and disposal steps with destruction records
What the assistant uses it for
Answer questions about how long a given record must be kept, who may access or remove files, and the approved way to store, transfer, or destroy sensitive documents.
How it is versioned
A document of this type has exactly one current version at a time. Upload a revision and it becomes the version that counts — the one before it is kept and dated, but is no longer what your assistant answers from. Nothing is ever deleted, so you can always show what this document said on a given date.
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